Thank You Letter Templates – Free Samples, Examples

A letter of thanks is used when you want to appreciate someone who provided help or assistance to you in any field. Letter of thanks should not exceed one page. It is also called letter of gratitude. Throughout your life, there are many situations came where someone assists you and provide you help, to appreciate their help and role letter of thanks is written. It may be personal as well as the formal business letter of thanks. It’s a great way to express appreciation when you received a good advice, mentorship or where the recipient of someone’s thoughtful action. Address your letter warmly and make it best.

Thank You Letter Template


Today everything is modernized you can say thank you, in any medium but the old-fashioned way of writing letter can’t beat by any medium of modern time. Writing letter is the best way to express your gratitude towards the person you want to thank. Write a warm letter by keep following points in mind:

Compose the Letter:

  • Open with a salutation: Start you letter with the more natural way so that it will reach to their heart. Try these to start your letter:
  • “Hi…..”
  • “My friend……”
  • “Dearest……..”
  • “To my favorite…….”
  • Express your thanks naturally: Letter of thanks is generally short so you must be to the point about what you are thankful. Be specific and try to write it with your heart it will automatically be naturally. These points will help you :
  • “I am very grateful for your assistance with my project”
  • You are such a dear for coming to my opening night”
  • Without you, I wouldn’t be the person, that I am today”
  • Let them know why their specific gift is cherished: write how much you like the gift given to you by the person. Cherished the gift given to you and how much that person troubled in bringing it you if you don’t like the gift that much.
  • Let them know you are grateful to them one last time:
  • To wrap your letter nicely, let them know how much you are grateful for them and how much you appreciate them. Just thank them for being such a good person.
  • Close the letter: close the letter according to your nature of the relationship with them with humbly and gratefully.


Interview Thank You e-mail

Subject Line of the Message: (examples)

Thank You – Assistant Account Executive Interview

 Email Message:

Dear Mr./Ms. Last Name:

It was very enjoyable to speak with you today about the assistant account executive position at the Smith Agency. The job seems to be an excellent match for my skills and interests.

The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness, and the ability to encourage others to work cooperatively with the department.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you regarding this position.


Your Name
Email Address
Phone Number
[LinkedIn URL]
[Website URL]

Interview Thank You Letter Template

Scholarship Thank You Letter Template

Thank You Letter After Interview Template

Donation Thank You Letter Template



The use of thank you letters in business:

There are situations in business that may require the need to write a thank you letter, such situation examples are:

  • As an appreciation for a special attention that has been extended to a person or business by another organization.
  • As a way of appreciating a speaker who gives a good presentation during an important board meeting.
  • There are also customer appreciation letters to thank them for their unique support to the organization.
  • As a way of thanking employees for the astounding performance of the organization.
  • To thank someone for a customer referral and help in playing an important role in the growth of the organization.
  • To appreciate the efforts of volunteer workers due to their significant contributions organization became valuable in public.

The use of thank you letters for personal reasons:

In the same way that thanks you letters are quite important for a business, individuals could also send thank you letters in a number of situations to someone special:

  • Follow-up letter just after a job interview or a job offer.
  • To appreciate an organization for the praiseworthy customer service extended to one.
  • They can be used to thank friends or relatives who were with one during the difficult times in their lives.
  • To thank friends or relatives for their priceless wedding gifts.
  • Other many situations where you want to thank someone.

Keep on checking this space for more and more useful templates.

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