A proof of employment letter is required to verify that an employee works in the company.It also tells about the salary given to the employee and other important information about the employee which can be given to a creditor when asked.It is the duty of the employer or the boss to create a verification form for the employee.If you are going to write an employment letter, you should know about your employee.
Loans of many types can be on the line like a mortgage loan, a credit card loan, etc.If you own a small business, even then you must know how to write an employment letter.We are providing free employment and verification letters templates on our site with different layouts which can be easily downloaded and are printable.The employment letter/verification letter templates are available in Word format.
Things to know about Verification letter
The need of the verification letter/employment letter is when an employee is applying for a loan, to rent a property, searching for a new job or at a place where you need to verify your employment history.If you are an employer, then while writing a proof of employment letter you need to tell about yourself, inform about the duties of the employee truthfully, and the employment.A verification letter should be written on a company letterhead with the contact information and the signature of the employer.
Below some points are written that will help you to write a proof of employment letter or a verification letter:
Firstly, Know the reason to write a letter
Your words and writing tactics will change according to the audience for whom you are going to write an employment proof letter.You will include your financial status and information if you are writing an employment verification for a financial information(like salaries, commissions, bonuses, etc.).Hence, understanding the need of your employment verification your matter will change.
According to the matter think that who should write the letter
The correct way is that when an employee asks for an employment verification letter from an employer, the employer should write the letter on behalf of the employee but it sometimes happens that an employer asks the employee to write an employment verification letter himself and later get it signed by the employer.But, whenever possible an employer should write a letter himself.The problem is being an employer you have got a lot of work to do and writing an employment verification letter can be hectic, but there is no need to write a lengthy letter, a concise letter highlighting the main point according to the need of the letter you can write it in short.If an employer writes an employment verification letter. the authenticity can be seen and the employer can customize the content of the letter according to the need for which the letter has to be written.
Collect the information required in the letter
Once you know that for whom you are writing the letter, it will be easy for you to collect the information you need.You must talk to the employee for whom you are going to write the letter and must know that what he wants of the letter.If you(employee) are writing the letter on yourself then you know all the information but still, you should consult with your employer that what points you should include in the letter, as it will make easy for your employer to sign it off without any recheck.
Write a letter on company letterhead
If you are writing an employment verification letter it must be on a company letterhead.If you do not have any company letterhead then you may create one using your computer.The header of the letter should include company’s name, address, contact information and email address.
Address the letter to the person you are writing
The “to and from” person should be added specifically with all the required details.Your required details should be given in the letter according to the purpose.
Hence, there were some tips which may help you in writing an employment proof letter.You may download the free available templates and create a suitable verification letter yourself without any error and hassle free.