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To write a character reference letter is not easy if you are going to write it for the first time.You need to know some point before writing a character reference letter and at some point of life, you will need to write a reference letter for someone.The reference letter may be for your friend, colleague, relative, co-worker, family or anyone you know.The matter of the letter will influence the decision of the institution or person to whom the letter is written.Your words can be essential for others as it may help the persons to get a job, a loan, to buy them some time to pay back the money, etc.So, choose your word wisely as a badly written letter could jeopardize a chance for someone to get something.
This page knows the value of relation and time and hence we are providing ready-to-use templates for free for our users.These can be downloaded with just a click and can be easily customized according to one’s need.
Plan before writing
Decide your tone
Your tone of writing should be humble and respectful while writing a reference letter.The reader of your letter could be a professor, a judge or a person of a high title so state only true things but do not give points which will show the weakness of the person for whom you are writing.Address the receiver of the letter according to his position like for a judge use “Your Honor”, for a professor use “Professor”, etc.
Understand the reason behind writing the letter
Ask the person for whom you are writing the letter, the cause of writing.The letter may be required in a college, for a job, for rent, immigrants applying for citizenship, etc.Hence, the matter of the letter changes with the cause.For eg:
-The person for whom you are writing a character reference letter has committed a crime and the court requires the certificate then know about the crime and ask the accused about the crime and ask if the person regrets the act, let the accused feel that you are understanding that how the accused feels.Stress the regret part in your letter and give an opinion what you genuinely feel.In this type of case do not write a letter for a person who hides or hesitates to give you full info and for someone you do not know.
Know that who will read you letter
Identify the person to whom you are writing- title, gender, and Name of the person, as it will help you to directly address the person to whom you are writing.If you are writing the letter for a group of the people like a board or committee then address the letter by “Dear Sir or Madam”.
Tips to Write a letter
State the relationship for whom you are writing
Give the basic information that from how long you know the person and what is your relationship with the person.The addressee of the reference letter will surely want to know the basic details of when and how about your relation.Use wise words that show that you have spent a lot of time and you know the person.
The format chosen to write the letter should be appropriate
The format for writing a reference letter is it should be written in at least three paragraphs.The first paragraph should be an introductory one, here you introduce yourself and how you know the person for whom you are writing.The second paragraph should contain the details about the character of the person for whom you are writing.It should not be exaggerated, it could contain real incidents by which you can give an example of the person’s good character.The third paragraph to show your opinion and a soft request to look favorable on the person for whom you are writing.Try to keep the letter short and to the point as the reader have also got some other works to do.
Keep the overall tone positive
A reference letter is not to compare the good and bad quality of the person and; the background and lifestyle.It is rather to give the achievements, goals, and personality of the person for whom you are writing.The letter should be honest and must have a format which leaves a positive impression upon the reader of the letter.
Do a Final edit
Go through the whole letter thoroughly before submitting the letter.Check for any spelling mistakes or grammar mistakes.Also, send a copy to the person for whom you are writing before sending it to the authority which asked for it.
To stay free and write hassle-free character reference letter use our templates which are free to download and easy to customize and use.
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